I am a highly motivated Administrative and HR professional with over 4 years’ experience in executive
coordination, human resource management, company administration, finance and procurement.
I possess a Bachelor’s degree in Business Administration, and recently completed a post Graduate
Diploma in Human Resource Management at Uganda Management Institute.
I presently function as the Human Resource/Executive & Administrative Assistant at Send a Cow Uganda where I coordinate the functions of Administration, human resource management, procurement, office management, inventory management and front desk management.
I have exceptional skills in corporate/country programme and general office administration, human resource management, line management, inventory management, and use of computer. My soft skills include; problem solving skills, decision making, team building, interpersonal skills, communication skills, quick learner, as well as working well under pressure and minimal supervision.
Skills
corporate/country programme and general office administration human resource management line management inventory management use of computer problem solving skills decision making team building interpersonal skills communication skills quick learner work well under pressure and minimal supervision.
Education
- Uganda Management InstituteOctober 2019-March 2021 : Human Resource Management
Grade / GPA : awaiting results
Qualification : Post Graduate Diploma in Human Resource Management - Makerere University Business School2000 - 2003 : Finance
Grade / GPA : CGPA 3.8 2nd class honours(upper division)
Qualification : Bachelor’s in Business Administration
Experience
- Send a Cow UgandaOctober 2016 to date : Human Resource/Executive Assistant
Yearly Salary : 29,474,412
Job Duties : Human Resource Management: • I perform the roles of staff recruitment, orientation, placement, training, performance appraisal, and staff exits. • I draft HR communications for the Country Director’s signature such as resignation acceptance, confirmation, re- deployment, termination and salary adjustment letters. • I advise management on matters concerning compliance to the HR policy and employment laws. • I compile the quarterly HR Board report to update the Board on staff changes. • I process company ID’s for all staff and register them for medical and group accident insurance cover, as well as follow up on insurance claims for timely and fair compensation. • I ensure that all staff who ride/drive organization motor vehicles have valid riding permits. • I assist in managing the staff leave process by ensuring staff use the online leave system (SharePoint) to apply for leave and balancing staff leave days at the end of the year. • I compile staff learning and development needs and reconcile them with the available project budgets. • I update personnel files and ensure completeness of documents. • I effectively manage disciplinary proceedings according to policy and file all documentation in relation. Country Directors Office/Administrative Support: • I manage the country director’s appointments efficiently. • I draft communications, agreements, letters and other documents for management’s approval and signature and ensure timely dissemination to the respective recipients. • I coordinate both written and verbal communication between management and stakeholders in a professional and effective manner. • I effectively organize Board, senior management, staff and stake holder meetings and provide logistical support. • I am a proficient secretariat for senior management and staff meetings. • I efficiently support management, staff and visitors in making travel arrangements including writing introduction letters for visa processing, booking air tickets, hotel reservations, and transport arrangements. • I update and ensure proper filing of organization documents (both electronic and paper), such as MOU’s, Board resolutions, annual returns, board policies, certificates, financial documents etc Other Duties Office Management: • I ensure that office bills such as internet, phone, electricity and water bills are paid on time so that office functions can operate smoothly. • I ensure that office supplies are replenished on time so as to ensure smooth running of the office. • I manage the staff attendance system. • I Supervise the Office Assistant and cleaners to ensure that the office premises are kept clean. • I organize break tea for staff and ensure that it is served on time. Procurement: • I promptly source for quotations for procurement, issue LPO’s, and ensure that the correct items have been received as ordered before dispatching them to the relevant offices. • I accurately review invoices received for completeness and raise requests for payment to ensure that suppliers are paid in time. Inventory Management: • I ensure that all organization assets are engraved promptly, insured and updated in the asset register before distributing them to the users. • I ensure that all office equipment is well maintained and functioning properly by organizing for repairs and service. • I ensure that office stock is utilized efficiently to avoid wastage. Front Desk Management: • I manage the front desk professionally by attending hospitably to visitors while they await appointments. • I receive incoming and outgoing telephone calls and manage the switchboard system. • I receive documents delivered to the office and ensure that they are distributed to the respective addressee. - Uganda Christian University MukonoNovember 2010 - January 2011 : Acting Financial Aid Officer
Yearly Salary :
Job Duties :Acted as first point of contact for sponsor organizations | Managed scholarship grants | Managed all financial records in regard to Financial Aid | Corresponded with funding organizations about income transfers and the status of their sponsored students | Recommended students for registration and fees clearance | Assisted students who had no fees recourse | Maintained accurate records of donor accounts | Received and processed inquiries on Scholarships | Implemented University-based scholarships | Worked closely with major donor organizations | Created and regularly updated publications about scholarship programmes and opportunities | Managed the Scholarships database | Secretariat for the University Scholarships Committee | Coordinated with relevant offices concerning Students' scholarships | Conducted project and financial audits on funded projects | Drafted MOU's between the University and donor organizations | Followed up with donors on payments | Sought new scholarship opportunities | Supervised staff in the department. - Uganda Christian University MukonoMarch 2009 - October 2010 : Financial Aid Assistant
Yearly Salary :
Job Duties :Assisted in management of scholarship awards, including application, selection, placement, and follow-up | Communicated with all stakeholders to the Financial Aid Office | Attended to visitors to the office | Ensured all students and donors accounts were up to date | Managed office petty cash | Provided counsel to students and parents and assisted them with scholarship application procedures | Liaised with relevant offices concerning students' scholarships | Assisted in registration of sponsored students | Created and updated all sponsors files | Assembled all required documentation from applicants | Maintained the scholarships database | Distributed information on available scholarships | Reviewed all student applications for determination of eligibility for various financial awards | Managed the work and study scholarship program | Managed the office Attendant | General Office Management. - Uganda Christian University MukonoNov 2003 - Mar 2005 & Jan 2009 – Feb 2009 : Accounts Assistant
Yearly Salary :
Job Duties :Entry of accounting transactions using programs like Pastel and Excel | Credited and billed client accounts | Balanced books of accounts | Receipted and disbursed cash and cheques |Write and filed vouchers | Verified receipts | managed petty cash | Assisted Financial Accountant with audits | Assisted Financial Accountant with stock taking | Updated and reconciled students' fees accounts within Pastel accounting system | Followed up students' fees debtors | Signed students fees clearances | Assisted in registration of students | Updated and printed students' fees account statements.