PERSONAL AND CONFIDENTIAL RESUME
ONYAIT STEPHEN
Mobile: +256774195165, +256752195165
Email: onyait.stephen@yahoo.com/onyaitstephen@gmail.com
EMOTIONAL PROFILE
I uphold the values of teamwork, honesty and integrity. I believe in success through hard work.
PROFESSIONAL ENGAGEMENTS:
Nov 2022 to date: General Accountant, Bollore Africa Logistics Ltd
Duties and Responsibilities
- Posting of general accounting journals e.g., ODGEN, ODCLF etc.
- Management of Customers Accounts Posting of Exchange diff, Payment Diff and Matching of customers’ accounts.
- Management of staff accounts. IOU processing & clearance, account regularization & matching debits with respective credits.
- Modification of analytical data of the General ledger entries
- Daily ticking/matching of bank ledgers.
- Voucher examining and validation of all supplier payments and other disbursements to ensure completeness and relevant authorizations in place.
- Preparation of monthly manual Bank reconciliations
- Allocation of OVH Invoices before dispatch to Chief accountant for validation
- Management of Accrual Accounts
- Statutory – Payments & matching of all the statutory deductions & Sacco Dues
- Inter-Company payments-follow up for invoices through approval, reconciliation & payment for all intercompany accounts
- Re-invoicing of Intercompany costs through SPOT- invoicing.
- Posting of fuel – Fuel & maintenance cost to be booked to respective asset/UM
- Management of the Assets Register
- Management of transit control Accounts.
- W/H,VAT/TAX Payments before due dates
- Cash counts- To carry out surprise & end of month cash count for BTL
- Assist in End month closing procedures
- Assist in budget preparation
- Assist in audit (internal and external) process
- Prepare General Account explanation
- In charge of cleaning and matching interdepartmental accounts
- Reconcile stock supplier accounts
- Matching Prepayments and accruals accounts
- Posting of month end vouchers
June 2020 to Nov 2022: Consultant Finance Officer, The Association for Rehabilitation and Re-orientation of Women for Development (TERREWODE), Fistula Program.
Duties and Responsibilities
- Oversee the financial operations of the organization and ensure timely and accurate financial reports and practices including cash management, payroll, financial disbursements, ledgers etc.
- Responsible for entering financial information and maintaining all financial records for projects and for the organization.
- Scrutinize all payments vouchers, invoices against LPOs and make sure all necessary approvals are in place.
- Participate in preparation of annual budgets and perform budget performance analysis.
- Manage and control staff advances, claims and their retirement of funds.
- Check for completeness of financial records, making sure that all necessary supporting documents are on all program expense reports as per donor guidelines.
- Manage financial controls, prepare and analyze budgets, develop financial reports, and make recommendations to the organization on budget expenditures.
- Obtain approvals from the Director and/or from the donors on all procurements and purchases for the projects and for the organization.
- Monitor the expenditures to ensure that program funds are utilized appropriately by the close of the fiscal year.
- Provide orientation and training to the organization staff on cost-effective management.
- Ensure that all financial reporting is completed on time and submitted to donors.
- Oversee the financial audits of all projects of the organization.
April 2017 to June 2020: Accountant, Karveli Ltd (Restaurant and Bakery)
- Prepare asset, liability, and capital account entries by compiling and analyzing account information.
- Prepare, scrutinize and process all payments vouchers, matching payments with Invoice, LPOs and GRNs
- Payroll supervision and control, staff advances, loans deduction and reconciliation.
- Compile and remit VAT, PAYE, NSSF, LST among others
- Manage Company Imports by liaising with clearing agents and made sure the applicable taxes (Import duty, VAT, Infrastructural levy) and any additional assessments are paid and tallying the invoices/bill of lading with the physical items received.
- Make international money transfers to suppliers and producers and liaising with them on the specifics of items ordered.
- Document financial transactions by entering account information into the QuickBooks system
- Recommend financial actions by analyzing accounting options.
- Summarize current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports.
- Keep in check Payables and receivables to maintain balance in liquidity of the company.
- Substantiating financial transactions by auditing documents.
- Maintain accounting controls by preparing and recommending policies and procedures.
- Guide accounting clerical staff by coordinating activities and answering questions.
- Reconciling financial discrepancies by collecting and analyzing account information.
- Secure financial information by completing data base backups.
- Maintain financial security by following internal controls.
- Prepare payments by verifying documentation and requesting disbursements.
- Answer accounting procedure questions by researching and interpreting accounting policy and regulations.
- Comply with state, and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.
- Prepare special financial reports by collecting, analyzing, and summarizing account information and trends.
- Maintain customer confidence and protects operations by keeping financial information confidential.
Key Achievements
- Put in place very strong internal controls in accounts department, procurement and others thereby reducing on loss of cash, collusions and improved product quality.
- Enabled business growth by way of sourcing for funds through other sources like overdrafts, soft loans and Asset financing to acquire much needed equipment for competitiveness.
- Improved overall business health to more than 150% in 2yrs. This has made Karveli very competitive in its class.
- Profitability was greatly enhanced by reducing on operating costs, sourcing for competitively priced products and reducing on the general food cost of the company to not more than 40%.
- Realistic budgeting and forecasting to match set business growth/target has mostly been met.
- Tax compliance has been met with more than satisfaction (Domestic Taxes and Imports) and other NTRs.
- I was able to bargain for better forex rates with our bankers for overseas purchases. This greatly reduced on forex hemorrhage/loss of forex.
- I was able to significantly manage Payables by way of optimizing the payables process and have value for money.
- I was able to check on receivables to increase working capital and ensure liquidity of the company. These enabled payments to suppliers very easy.
Dec 2015 to March 2017: Accountant (Receivables), Security World Technology (U) Ltd
- Cash and cheques management
- Monitor and follow up on customers’ accounts for payments with the respective account managers and maintained at least 30 days’ payment period unless on exceptional cases prior to approval by management
- Prepare and submit weekly and monthly customer’s accounts reconciliation and ageing summary.
- Ensure credit control procedures are adhered to and overdue debts followed up.
- Management of petty cash, vouchers before expenditures are incurred and getting approval of the same and ensuring vouchers are signed off by recipient
- Prepare Local purchase orders, Inventory in Sage ERP system
- Costing of products/items for sale.
- Posting all the entries in Sage ERP system and making sure they are correctly posted in respective accounts.
- Filing all customer related documents like Invoices, Delivery notes and LPOs
- Prepare and submit monthly statements of accounts to customers and following up on payments.
- Produce daily reports in regard to capital position with inclusion of cash flow forecast.
- Daily and monthly bank reconciliation
- Support taxation and compliance issues like VAT, PAYE, WHT, LST.
- Payroll supervision and preparation.
- Assist in the month end closure and preparation of final accounts.
- Establish key relations with customers and advise clients on issues concerning their accounts
- Over monthly stock takes and ensure stocks are at their approved levels.
- Capture all the accounting transaction using Sage Pastel ERP system
Achievements
- Monitored and followed up on customers’ accounts, made sure that the 30 days’ payment period is adhered to by customers
- I was able to prepare and submit accounts receivables report before the 3rd of every month as needed by the company
- I was able to reduce on accounts receivables by 50% from the initial figure and continued reducing until my exit.
- I was able to improve on the liquidity by way of reducing on the working capital cycle days from 180 days to 120 days.
- I substantially managed to reduce on cost over runs by reducing on the daily company expenditure, prioritizing on important areas together with the team.
Feb 2012 to Dec 2015: Finance Assistant, Pro-Ride Ltd
Duties and Achievements
- Cash and cheque management.
- Managed petty cash and generated accountabilities.
- Managed staff Advances and Loans given to staff and monitoring the repayment of these monies.
- Processed payments by filling out payment vouchers, reconcile Invoices to POs and GRNs
- Generated proforma Invoices and tax invoices as requested and authorized by the management using QuickBooks.
- Made and posted journal entries capturing all the accounting data into QuickBooks.
- Assisted the Accountant in preparation of the payroll and salaries.
- Assisted in the filing of tax returns to Uganda Revenue Authority for example VAT, PAYE and Withholding Tax and other remittances like Local service tax.
- Managed Accounts receivable and payables as authorized and directed.
- Bank reconciliation by making sure the cash book tallies with the bank statements.
- Assisted in asset management by way of updating the Asset register.
- Receiving and filing the timesheets of the respective drivers on duty.
- Made sure that the drivers account for the per diem received from office for official assignments.
- Supervised the drivers, support staff and make sure that the office premises are clean and tidy.
- Ordered for office supplies like stationery and other consumables
- Filed correspondences from time to time.
- Assisted in the making and preparation of financial reports.
March 2010-Feb 2012: Cashier/Accounts Assistant, Rapha Health Services, Ntinda
Duties: –
- Receive cash and cheques from the clients.
- Determine and make bills to the clients.
- Bank and deposit cheques.
- Identify and iron out any discrepancies arising from inaccuracies
- Report any discrepancies to the management for appropriate action.
- Manage petty cash by making sure it is signed and accounted for.
- Manage the debtors and help in debt collection.
- Carryout Bank Reconciliation with the Accountant.
- Keep cash and cheques under safe custody.
- Issue receipts and cheques as directed by superiors.
- Process vouchers and payments as authorized.
- Any other duties assigned from time to time.
Achievements
- Being the pioneer employee in the section, everything was started from Zero. I had to improvise a system to track our clients’ unpaid balances in Excel
- Debt collection, for balances that took up more than one month not being cleared. I registered no loss at all during my tenure.
- Petty cash was excellently managed; no shortage was ever recorded.
- Bank reconciliation was always done in time.
EDUCATIONAL BACKGROUND:
YEAR SCHOOL/INSTITUTION QUALIFICATION
2022 to date Victoria University Master of Business Administration (on going)
2007–2010 Kumi University BBA (Hons) Degree
2005-2006 Soroti Secondary School U.A.C.E Certificate
2001-2004 Mukongoro High School U.C.E Certificate
1994-2000 Nyamongo Primary School P.L.E
LANGUAGE PROFICIENCY:
| LANGUAGE | SPEAKING | READING | WRITING |
| ENGLISH | Excellent | Excellent | Excellent |
| ATESO | Excellent | Excellent | Excellent |
| LUGANDA | Quite Good | Quite Good | Quite Good |
REFEREES:
- Lutie Kobusinge
Finance Manager, TERREWODE
Mobile: 0773644550
- Mustapha Tumwesigye,
CEO, Karveli Ltd
Mobile: +256761744744
- Kisarale Nicholas.
Operations Manager, Karveli Ltd
Mobile: +256757899627
Email: kisaralenicholas@gmail.com