Candidate Profile

Experience

• Mota-Engil Africa
   2018-Todate :  Administrative Asistant
   Yearly Salary : 13,200,000 Ugx
   Job Duties : 
  Procurement Duties.  Analyse supply base and all requisitions from user departments  Prepare Purchase Orders to the lowest bidders using SAP Software  Purchase supply of products/materials  Work harder to determine the lowest cost for products/materials.  Track and record orders using SAP.  Receive orders and document arrivals using SAP.  Analyse market and delivery systems  Carry out Due Diligence for all company suppliers before award of any contract USING SAP software.  Source and interview vendors; negotiate contracts and costs.  Prepare requisitions, send Requests for Quotations (RFQs) to service suppliers and prepare purchase orders using SAP software.  Monitor order expenses through follow ups from logistics departments and clearing agents.  Communicate performances to management.  Organize and schedule procurements in a timely manner.  Operate equipment and follow all safety procedures.  Preparation of Weekly and monthly reports Administrative Duties  Provide effective correspondences and other information received for the organization in an appropriate way (archived ones).  Manage the Calendar of the Head of Finance Director.  Word processing, creating spreadsheets, presentations, and reporting.  Developing and maintaining appropriate electronic and hard copy filing systems.  In charge of supply of office stationaries, water supply, equipment (office cars and Machinery) and maintain inventories.  Organizing timesheets, leave forms for employees.  Prepare and submit for signature all necessary official documents, letters, and petty cash movement forms.  Receive orders and document arrivals.  Verify purchase orders, Invoices and receipts and taking note of their due dates.  Receive and register all payments released from accounts to service provider.  Evaluate the junior staff.  Provide general administrative and clerical support including mailing, scanning, faxing, and copying to staff.  Communicating with clients, staff, and service providers on behalf of the employer  Schedule and coordinate meetings, travel bookings and accommodation for Directors, expatriates, and guests.  Receive, sort, and distribute incoming correspondence to the respective persons, scan, perform data entry, and hyperlink documents.  Receive and direct phone calls to the rightful offices.
• NCBA Bank
   2014-2016 :  Front Desk Officer
   Yearly Salary : 6,000,000 Ugx
   Job Duties : 
  Duties and Responsibilities  Handling incoming and outgoing mails by ensuring that they are registered and distributed immediately before expiry.  Keeping track of the employee attendance list.  Receiving both incoming and outgoing business calls in a proper and expected way.  Working hand in hand with auditors in performing some duties mostly in;  Typing their work, taking them through accounting books and files, through the help of the account’s office.  Drafting Memos, Report writing and generally office maintenance.  Making follow up of customer issues till solved.  Receive and forward all invoices to accounts department for payments.  Verify receipts and purchase orders  Taking messages from customers and delivering them to respective persons.  Typing correspondences.  Perform other duties as assigned from time to time.
• Minet Insuarance Brokers
   2012-2014 :  Front Desk Officer
   Yearly Salary : 4,800,000
   Job Duties : 
  Duties and Responsibilities  Manage the front desk through cordial, timely and effective internal and external communication.  Ensure the management is fully informed in all matters relating to business operations.  Receive, attend, and direct visitors/messages to their destinations of visit.  Receive and forward all invoices to accounts department for payments.  Manage the relationship between the Aon as a whole and the customers.  To ensure that all documents both incoming and outgoing are registered and distributed immediately before expiry.  Ensure all withholding tax certificates are fixed and sent to the right holders.  Ensure that offices are set and clean at the set time.  Perform other duties as signed from time to time.  Making follow up of customer issues till they are solved.

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