Candidate Profile

EDITH MAGEZI KUSAASIRA

Address: Kampala, Uganda

Email: edithkusaasira12@gmail.com TEL: +256774428328

 

PERSONAL STATEMENT

Highly knowledgeable and motivated individual with excellent communications skills with experience in various working environments. My attention to detail and excellent time management skills means that every task is completed efficiently and to the highest possible standard. I have also taken a leading role in helping to mentor staff that report to me to improve organizational efficiency and effectiveness. My approach to date has been based on assessing the individual needs, implementing planned activities in which the staff under me can express their potential in achieving the agreed performance objectives. I am a hardworking individual who strives to achieve the best in all areas, and I am always eager to learn new skills and advance my career. I have a calm and patient deposition meaning that I am able to work effectively under pressure and focus on the task at hand. I work well in teams but also independently, and pay greater attention to details in my work. I am dedicated and keen to improve any experience for the benefit of me and the company that I work for. I am a very motivated person who is very keen to have a successful career. I am now looking forward to making a significant contribution to an institution that offers a genuine opportunity for progression.

 

EMPLOYMENT HISTORY

September, 2017 to Date

ACCOUNTS ASSISTANT, PRESIDENTIAL INITIATIVE ON BANANA INDUSTRIAL DEVELOPMENT (PIBID) –KAMPALA OFFICE

In this role, I am responsible for performing fiscal tasks, including processing and recording transaction like cheques, updating ledgers, preparing reports and budgets, assisting with audits, fact checks,  fielding communications with clients vendors, fact checking, filing, data entry and processing mails,  and other duties as needed.

• Perform preliminary reviews on payment documents for basic required information. This facilitates audit with relevant information during internal audit sessions.
• Ensure timely preparation of part time staff schedules readily for submission to finance department. This reduces employee unrest and ensures smooth operations and timely delivery on duty.
• Perform vendor account reconciliations on a daily basis to ensure easy follow up on cash out flow. This enables management to analysis the expenditure flow trends.
• Prepare payment vouchers and review supportive documents for consistency and completeness. This helps to avoid duplication in data coding.
• Maintain professional customer care approach, by interacting with colleagues and clients which helps sustain and ensures customer satisfaction.
• Update staff time sheet schedule using MS-Excel, this reduces record pulling time by 80% by converting all paper records into electronic forms.
• Develop and ensure standard accounting procedures like financial manuals to improve financial operations efficiency. These enhance the performance in the financial proceeds and operations of the organization.
• Streamline and monitor all expenses are within the budget line. This ensures compliance of approved financial policies, procedures, systems and tools across the working environment and ensures the financial reports are prepared and delivered on time.
• Provide supportive supervision of payroll administration procedure which ensures assurance in accurate calculations and distributions of salaries and other benefits to employees.
• Scan payment vouchers to ensure proper record keeping. This facilitates audit department with relevant information for audit activities.
• Provide monthly summary report of the expenditures and revenues and formulate the monthly Trial balance. This helps management to analysis monthly performance of the scheme and establishment the financial needs as well for decision making.
• Handling petty cash transaction and record the daily transactions in the system. This helps regulate the workload of the accountant hence enhance timely reporting.

March, 2017 – September, 2017

ACCOUNTS ASSISTANT & CASHIER TBI BUSHENYI, PRESIDENTIAL INITIATIVE ON BANANA INDUSTRIAL DEVELOPMENT (PIBID)

While here, I was responsible for completion of all fiscal tasks assigned by management in a professional and timely manner. I did this by responding to information requests, preparing the necessary documentation and ensured follow-up actions. My duties included; invoicing, acting as cashier of the station, printing payment vouchers, coding data in the system, verifying and cross checking cash receipts, banking, receipting, generating reports of previous transactions and any administrative work.

• Generated schedules of the previous day’s transaction. This improved my concept of book keeping and developed my knowledge on how financial books are kept thus increasing transparency and proper accountability in the organization.
• Prepared and verified cash receipts, deposit slips and bank statements for the month. This assisted in cross checking for accuracy of data used and credited on the respective bank statement for that month. This enhanced my analytical skills hence benefiting organization’s performance.
• Produced and printed payment requisition vouchers which helped improve my accounting and taxation skills since different vouchers had different ways of raising them.
• Verified the bank reconciliation, ensured the adjusted bank statement balance tally with that of the cash book balance. This enhanced my accounting, computer and analytical skills hence boosting company profits.
• Reduce employee/casuals unrest and ensure timely payment of commission and allowances. This financially motivates staff therefore; ensure smooth operations and timely delivery at the work place.

January, 2015 – March, 2017

ACCOUNTS ASSISTANT, PRESIDENTIAL INITIATIVE ON BANANA INDUSTRIAL DEVELOPMENT (PIBID) – KAMPALA OFFICE

While here, I was responsible for maintaining accurate records of accounts receivable, accounts payable, inventory, payroll and other financial data. My duties included; preparing and issuing invoices and credit memos, cash receipts, reconciling company revenue, computing statutory  returns like VAT, WHT, NSSF, Local service tax, monitoring and following up on outstanding account balances and generating financial reports/statements, performing any clerical tasks such as typing letters and filing.

• Reduced employee unrest and ensured timely payment of commission and allowances. This financially motivated staff therefore; ensured smooth operations and timely delivery at the work place.
• Promoted accountability, planned and budgeted for organization expenses. This provided guidance for resource utilization therefore; ensured expenditure were all within budget limits hence prevented unnecessary costs.
• Generated and updated cash transactions both withdraw and deposits. This promoted accuracy and completeness in records.
• Ensured accuracy and availability of reports weekly; monthly and annually thus maintained good records.
• Provided ultimate supervision of fuel cards which ensured the company proper fuel controls and accountability for every fuel consumed.
• Reconciled detailed fixed asset records with the financial accounting records. This ensured the depreciation of assets and assets values be ascertained which enabled the project produce reports on classifications, depreciation, location of assets, user and cost in regard to department and class for decision making.
• Maintained and reconciled petty cash which enabled the department eliminate unauthorized payment of unnecessary expenses.

July, 2014 – December, 2014

ADMINSTRATIVE ASSISTANT PIBID – RELOAD, PRESIDENTIAL INITIATIVE BANANA INDUSTRIAL DEVELOPMENT RELOAD- PROJECT

While here, I supervised and motivated staff while maintained colleagues and partners in a team and harmonious environment, arranged meetings, recorded and kept minutes of meetings, receipted payments received, banked receipts, prepared reports and any clerical work.

• Processed payment for students’ tuition and stipend in time. This ensured timely availability to funds to beneficiaries.
• Promoted information integrity through proper maintenance of students’ records, timely preparation and assessment of claim forms and ensured confidentiality of data, upkeep and maintenance of files. This ensured timely payment issued claims.
• Promoted accountability through proper management of project’s financial resources. This enable proper allocation and accountability of finds therefore promoted full transparency of all activities across the firm.
• Supported management in the procurement of PIBID Reload assets which led to selection of good quality office items for office use.
• Recorded and drafted minutes for meetings and ensured that duties are assigned to the respective officers, these facilitated management with proper decision making.
• Coordinated workshops, presentations, conferences, travel forms, accommodation, this promoted proper planning for organizational actives.
• Promoted proper valuation of the firm’s assets through ensuring safety and proper management of all files for instance; took monthly inventory of files. This facilitated proper planning and decision making regarding replacement or purchase equipment and prevented fraud.
• Facilitated effective communication through providing continuous feed back to the senior management at the firm. This improved timely decision making and problem solving at all organizational level.
• Sustained good organization relationships with staff through dissemination of relevant information to management as regards issues within and outside the firm. This increased communication skill since information regarding service provision was reached on time.

June – August, 2013

INTERN ACCOUNTS, MINISTRY OF DEFENCE MBUYA

While here, I supported management team in all administrative clerical work; ensured proper record keeping and carried out stock inventory as in line with the company policies.

• Promoted accuracy in entering accurate data of pension for veteran soldiers in the system according to set guidelines. This ensured easy accessibility and retrieval of information for various stocks.
• Facilitated quality service delivery through troubleshooting on various occasions, maintenance of the department’s records. This enabled the smooth running of activities in accounts as the data coded in the system was complete and accurate.
• Ensured collection of data and rearranged utility bills from different departments within a record of time period of 6 hours to approval of payment.
• Streamlined the day to day operations and responded to all requests for information regarding equipment. This enabled the supervisor to focus on high priority issues to achieve the organization goals.
• Provided exceptional support to managers and co-workers which increased overall efficiency by 40%.

June, – August, 2012

INTERN FRONT DEST DIRECTOR’S OFFICE PRESIDENTIAL INITIATIVE BANANA INDUSTRIAL DEVELOPMENT (PIBID)

While here, I was the point of contact for visitors welcoming and greeting them, or on telephone, answering or referring inquires, maintained employee and department directories, gave instructions, maintained security by following procedures and maintained logbooks, issued visitors badges.

• Streamlined the day to day office operations and responded to all requests for information regarding incoming and outgoing correspondence. This enabled senior managers to focus on high priority issues to achieve company’s timelines.
• Administered a data base of contacts for the employees and senior management. This eliminated time consuming manual methods of retrieving information. And also coordination of clients was eased and complaints were handled on real time.
• Scheduled and organized meetings and facilitated management with relevant documents hence smooth flow of the discussion.
• Facilitated effective communication though providing continuous and timely feedback to queries, complaints and general information inquiries in line with the company policy hence the company was able to retain its good image.
• Maintained a clean and safe reception area by complying with procedures, rules and regulations. This ensured continuity of work by all staff members.
• Promoted efficiency by ensuring timely availability of information through photocopying and printing. This facilitated necessary assessment of suppliers’ thus evaluation of performance/proceeds.
• Provided exceptional support to managers and co-workers which increased overall efficiency by 30%.
• Introduced a user-friendly electronic filing system which reduced file retrieval time by 40%.

July, 2011

FACILITATOR, CANADA AFRICA SCHOOLS PARTNERSHIP (NGO)

While here. conducted training in different workshop, organized in different schools of Uganda both Primary and Secondary to children below 18 years sensitizing them on HIV/AIDS prevention, handling HIV/AIDS patients, spread of HIV/AIDS in different ways and encouraging them to keep in school for a bright future.

 

 

 

 

 

EDUCATION

January, 2019 to Date

Certified Public Accountant (on going Level one)

2015 – 2016

Post Graduate Diploma in Business Administration

Uganda Management Institute

2011 – 2014

Bachelor’s Degree in International Business

Makerere University, Kampala – Uganda

 

2009 – 2010

Uganda Advanced Certificate of Education

Mengo Senior School

2005 – 2008

Uganda Certificate of Education

Makindye Secondary School

REFERRE:

1. Twongyeirwe Sharon

HR Manager

MSF Switzerland

1. O. Box 35747

Mobile: +256(0)772471317 | +256(0)701371317

2. Mangeni Harriet

Head teacher Lwagula Memorial Primary School

1. O. Box 12522

Kampala

Mobile: +256(0)772406702

3. Takaisa George

Head Teacher Raise the Roof Academy

1. O. Box 92216

Masaka

Mobile: +256(0)752630151

Certification

I, the undersigned, certify that to the best of my knowledge and belief, this data correctly describes me, my qualifications, and experience.

Signed

Edith Magezi Kusaasira