COLLINS AKANDWANA
Address: Kampala, Uganda
E-mail: coakandwanaho@gmail.com
| Mobile: +256(0)784836934 | +256(0)755750578
- Personal Statement
I am an enthusiastic and organised professional with experience in high-level executive support roles in procurement and logistics management, customs clearing and forwarding, basic first aid, mechanics, model city board, Highway Code and road signage, negotiation and transport planning. I have the ability to create new systems that increase organisational efficiency through identification of opportunities and taking full advantage of the best practices. I am looking for a suitable position that offers brilliant prospects for future development and career advancement. I am a hard-working individual who strives to achieve the best in all areas, and always eager to learn new skills and advance my career. I have a calm and patient disposition meaning that enables me to work effectively under pressure and focus on the task at hand; I work well in teams but also independently. I have excellent communication skills both orally and verbally and pay greater attention to details in my work. I am dedicated and keen to improve any experience for the benefit of me and the company that I work for. I am a very motivated person who is very keen to have a successful career. I am now looking forward to making a significant contribution to an institution that offers a genuine opportunity for progression.
- 2. Employment Experience and Achievements
Employer: World Health Organisation- Uganda (Mubende Hub office)
Position Held: Fleet Pool Assistant/Admin Assistant.
Period: Dec 2022 to 3rd June 2023.
Summary of roles Achievements:
In this role, I am was responsible for overseeing the execution, direction, and coordination of all transportation issues, planning and budgeting, scheduling routes, maintenance of vehicles and delegation of duties to drivers in line with organisational policies and procedures and at this position I had a team of thirty drivers for both hired vehicles and organisational owned vehicles and on this role I managed to improve the consumption of fuel to 10Killometers per litter , Improved team work among drivers , improved transport coordination with in the operation.
Summary of Achievements:
- Alleviate vehicle downtime through ensuring timely inspection and maintenance of organisational vehicles which has helped eliminate uncoordinated interruptions during service delivery hence reduction of maintenance and repair cost.
- Monitor, analyse and account for usage of the organizational fuel expenditure and generate reports in the TrackPoint system that would be presented to management for decision making
- Supervise the activities of all drivers under the fleet department to make sure they work as per the organizational standards.
- Evaluation and analysis performance of external vendors for motor vehicle garage services and advise management on which garages are fit to provide services to the organizational vehicles.
- Prepare and present technical specifications of fleet related items and participate in the procurement process in line with the PPDA guidelines and the organisational procurement policy.
- Generate and analyse monthly report on vehicle user performance to determine the productivity of vehicles plus value for money.
- Determine transport needs and prepare transport budget for all world Health Organization – Mubende fleet and plans as stated by the standard operating procedure. Thereafter prepare monthly project and studies progress report to the procurement Logistician and operations officer for decision making.
- Review fuel tracker mileage reports to ensure proper fuel usage and ensure efficiencies are up to the required standards as per the fleet policy.
- Monitor micro-procurement of supplies to streamline procurement procedures for fuel/lubricates with issuing of fuel cards or coupons which has abled timely delivery of fuel and other related products resulting to proper fuel consumption hence zero audit queries.
- Design and implement periodical review fleet management systems which have assured management of effective transport service delivery.
- Preparation of weekly movement plan by Scheduling & Routing of vehicles & drivers so as to ensure that organisational staffs needing transport are facilitated to carry out their various assignments.
- Organize transport in line with stipulated policies and guidelines by developing weekly swaps, movement plans and providing for emergency travels thus ensuring efficient utilization of vehicles. This allows and ensures smooth movement of WHO that drive the success of project implementation in the health care of the communities.
- Review and assure management of an up-to-date insurance regulatory system which has resulted to uninterrupted services especially for the third parties of the vehicles.
- Maintain the Vehicle Database for proper review and monitoring as required by the WHO Fleet SOP,
- Follow up of approvals and purchase requests and purchase orders for fleet related works in procurement and finance.
- Promote capacity building through orientations of new staff on emergency responses to ensure maintenance of organizational rules and regulations.
- Prepare monthly fleet performance reports to assist management in decision making processes regarding disposal and replacement of assets. This has formed a basis for annual fleet cost reduction thereby providing cost savings for the organization.
- Conduct asset management; follow up on donor approved disposition plan, update asset master list, reconcile asset register and asset tracking sheet, receive, inspect and tag all incoming assets, conduct routine asset inspection/verification, spot checks during field visits which assures management of up to date and well-maintained organizational asset register to eliminate unnecessary queries during audit exercise.
- Supervise and ensure inventory management system, pre and post distribution reports and reporting important variable of order cycle time monthly thus reducing order cycle time.
- Participate and support development and design of guidelines/policies that relate to fleet for WHO for effective operations working hand in hand with the Entire Logistics team.
Employer: Medical Teams International ) – Mbarara
Position Held: Fleet Assistant
Period: Jan 2022 to Dec 2022
Summary of Achievements:
In this role, I am responsible for overseeing the execution, direction, and coordination of all transportation issues, planning and budgeting, scheduling routes, maintenance of vehicles and delegation of duties to drivers in line with company policies and procedures and at this position I had a team of twenty drivers and six tricycle riders who directly reported to me and overseeing seventeen motorbikes that were used by the technical health workers.
- Alleviate vehicle downtime through ensuring timely inspection and maintenance of company vehicles which has helped eliminate uncoordinated interruptions during service delivery hence reduction of maintenance and repair cost.
- I have been able to achieve the zero fatalities which had become a very big problem in Medical Team International Southwest Operation through my fleet management skills with different aspects like driver management among others.
- Review fuel tracker mileage reports to ensure proper fuel usage and ensure efficiencies are up to the required standards as per the fleet policy
- Monitor micro-procurement of supplies to streamline procurement procedures for fuel/lubricates with issuing of fuel cards or coupons which has abled timely delivery of fuel and other related products resulting to proper fuel consumption hence zero audit queries.
- Design and implement periodical review fleet management systems which have assured management of effective transport service delivery.
- Preparation of weekly movement plan by Scheduling & Routing of vehicles & drivers so as to ensure that medical team’s staffs needing transport are facilitated to carry out their various assignments.
- Organize transport in line with stipulated policies and guidelines by developing weekly swaps, movement plans and providing for emergency travels thus ensuring efficient utilization of vehicles. This allows and ensures smooth movement of medical teams that drive the success of project implementation in the health care of refugee.
- Review and assure management of an up-to-date insurance regulatory system which has resulted to uninterrupted services.
- Maintain the Vehicle Database for proper review and monitoring as required by the MTI Fleet SOP,
- Follow up of approvals and purchase requests and purchase orders for fleet related works in procurement and finance.
- Provide project vehicle logbooks to document and monitor vehicle transport utilization as per required as required by MTI standard Procedures.
- Promote capacity building through orientations of new staff on emergency responses to ensure maintenance of organizational rules and regulations.
- Prepare monthly fleet performance reports to assist management in decision making processes regarding disposal and replacement of assets. This has formed a basis for annual fleet cost reduction thereby providing cost savings for the organization.
- Conduct asset management; follow up on donor approved disposition plan, update asset master list, reconcile asset register and asset tracking sheet, receive, inspect and tag all incoming assets, conduct routine asset inspection/verification, spot checks during field visits which assures management of up to date and well-maintained organizational asset register to eliminate unnecessary queries during audit exercise.
- Supervise and ensure inventory management system, pre and post distribution reports and reporting important variable of order cycle time monthly thus reducing order cycle time.
- Participate and support development and design of guidelines/policies that relate to fleet for MTI for effective operations working hand in hand with the Entire Logistics team.
- Have been able to build a strong driving team of twenty drivers for both ambulances and coordination vehicles, twenty riders of southwest who have also worked towards the target of no fatalities.
Employer: Medical Teams International (Adjumani )
Position Held: Fleet Assistant
Period: August 2019 to December 2021
Summary of Achievements:
In this role, I am responsible for overseeing the execution, direction and coordination of all transportation issues, planning and budgeting, scheduling routes, maintenance of vehicles and delegation of duties to drivers in line with company policies and procedures.
- Alleviate vehicle downtime through ensuring timely inspection and maintenance of company vehicles which has helped eliminate uncoordinated interruptions during service delivery hence reduction of maintenance and repair cost.
- Review fuel tracker mileage reports to ensure proper fuel usage and ensure efficiencies are up to the required standards as per the fleet policy
- Monitor micro-procurement of supplies to streamline procurement procedures for fuel/lubricates with issuing of fuel cards or coupons which has abled timely delivery of fuel and other related products resulting to proper fuel consumption hence zero audit queries.
- Design and implement periodical review fleet management systems which have assured management of effective transport service delivery.
- Ensured that appropriate procedures and control on the issuance of fuel and lubricants especially by use of fuel cards.
- Organize transport in line with stipulated policies and guidelines by developing weekly swaps, movement plans and providing for emergency travels thus ensuring efficient utilization of vehicles. This allows and ensures smooth movement of medical teams that drive the success of project implementation in the health care of refugee.
- Review and assure management of an up-to-date insurance regulatory system which has resulted to uninterrupted services.
- Maintain the Vehicle Database for proper review and monitoring as required by the MTI Fleet SOP,
- Follow up of approvals and purchase requests and purchase orders for fleet related works in procurement and finance.
- Provide project vehicle logbooks to document and monitor vehicle transport utilization as per required as required by MTI standard Procedures.
- Promote capacity building through orientations of new staff on emergency responses to ensure maintenance of organizational rules and regulations.
- Prepare monthly fleet performance reports to assist management in decision making processes regarding disposal and replacement of assets. This has formed a basis for annual fleet cost reduction thereby providing cost savings for the organization.
- Conduct asset management; follow up on donor approved disposition plan, update asset master list, reconcile asset register and asset tracking sheet, receive, inspect and tag all incoming assets, conduct routine asset inspection/verification, spot checks during field visits which assures management of up to date and well-maintained organizational asset register to eliminate unnecessary queries during audit exercise.
- Supervise and ensure inventory management system, pre and post distribution reports and reporting important variable of order cycle time monthly thus reducing order cycle time.
- Participate and support development and design of guidelines/policies that relate to fleet for MTI for effective operations working hand in hand with the Entire Logistics team
Employer: Medical Teams International (Kyangwali)
Position Held: Fleet Assistant
Period: May 2019 – August 2019
Summary of Achievements:
While here, I was responsible for coordinating delivery of spare parts and equipment, scheduled customer repairs, negotiated delivery costs and ensured compliance with contractual obligations.
- Improved emergency coordination through routine sensitization of staff (ambulance drivers) on emergency response to enable the organization to reduce on delays in health care delivery of the refugee.
- Prepared and analysed monthly fuel consumption reports which helped indicate misuse of fuel thus, minimizing losses to company.
- Improved vehicle utilization through car coupling which promoted reverse logistics in the organization thus reduced costs on transportation on organizational resources.
- Coordinated and attended to transport related issues to recommended solutions to mitigate risks. This ensured timely accountability and effective delivery of support service to all units.
- Evaluated and measured performance of transport contractors identified areas of improvement. This resulted to prequalification of reliable vendors which reduced on time wastage on solicitation.
- Analysed daily mileage reports against fleet tracking system and maintained administrative files for vehicles like, invoices, good received notes & delivery notes. These facilitated management with pertinent information to assist decision making and reference purposes during audits.
- Monitored fuel dispensing equipment to ensure efficiency and effectiveness in performance.
- Developed and implemented a database transport suppliers’ system for future working relations. This enabled management in quick procurement of materials at reasonable cost.
- Ensured smooth operation of daily services and maintenance of spare parts which ensured continuity and minimal site failure.
- Conducted daily journal batch and transfers in sage pastel system thus, maintained balanced stock. This ensured updated stock levels and proper stock management system.
Employer: Medical Teams International – Kampala
Position Held: Fleet Volunteer
Period: October 2018 – April 2019
Summary of Achievements:
While here, I was responsible for ensuring smooth operations through vehicle tracking and allocation of vehicles, servicing and maintenance of company vehicles.
- Ensured distribution of safety and recovery kits in vehicles, held toolbox talks with staff which were aimed at reducing avoidable accidents hence less costs on compensation in that regard.
- Prepared and analysed monthly fuel consumption reports which helped indicate misuse of fuel thus minimizing losses for the company.
- Coordinated and attended to transport related issues to recommended solutions to mitigate risks. This ensured timely accountability and effective delivery of support service to all units.
- Evaluated and measured performance of transport contractors identified areas of improvement. This resulted to prequalification of reliable vendors which reduced on time wastage on solicitation.
- Analysed daily mileage reports against fleet tracking system and maintained administrative files for vehicles like invoices, good, received notes & delivery notes. These facilitated management with pertinent information to assist decision making and reference purposes during audits.
- Monitored fuel dispensing equipment to ensure efficiency and effectiveness in performance.
- Developed and implemented a database transport suppliers’ system for future working relations. This enabled management in quick procurement of materials at reasonable cost.
Employer: Exquisite Solutions – Total (U) Limited
Position Held: Sales Representative
Period: July – August 2018
Summary of Achievements:
While here, I interacted with customers and provided information in response to complaints, comment, requests and made changes to customer accounts/orders.
- Proactively generated customer interest in products and services either by face to face or telephone contact. This improved the corporate image of the company thus retention and attraction of customer and sustained good customer base.
- Enhanced information integrity through verification and handling of customers. This improved sales revenue due to the availability of stock.
- Ensured timely submission of weekly reports and monthly reports. This enabled senior managers track performance thus rotation on general performance in customer care desk.
- Supervised offloading of shipments and ensured items were well handled which led to minimal or no damages of new stock items, hence minimizing losses.
- Ensured smooth operations and staff compliance of regulatory policies which enhance performance hence customer satisfaction.
- Helped increase profits by devising and recommending a variety of products and customer incentives, which significantly increased customer base by 80%
Employer: Civil Aviation Authority
Position Held: Intern
Period: June – August 2017
Summary of Achievements:
While here, I was responsible for ensuring all company’s planes and aviation vehicles are routinely equipped with fuel.
- Coordinated fuelling of aircrafts, which ensured timely delivery of fuel and other related products.
- Promoted information integrity by Data entry and daily sales analysis
- Promoted organization efficiency through analysing daily sales and ensured timely coding of data. This ensured proper management of fuel stock and sales hence data was readily available in the data base to authorized access.
- Liaised between organizations to communicate and coordinate their activities and requirements. There was timely delivery of products (fuel/lubricants).
- Ensured quality fuel and other products delivered to customers thus improved sales and clientele.
- Anticipated customer requirements, operational requirements and offer alternatives and advice. Thus, management effectively managed the reorder levels, which included time saving between ordering and delivery.
- Education
On-going at Liver pool John moores University
Master of Business Administration
2015 – 2018
Bachelors of Transport and Logistics Management
Makerere University, Kampala
2013 – 2014
Uganda Advanced Certificate of Education (UACE)
St. Mary’s College Rushoroza
2009 – 2012
Uganda Certificate of Education (UCE)
Kabale Brainstorm High School
- Certificates Attained:
- Certificate in Customs Clearing and Forwarding
- Certificate in Basic First Aid, Basic Mechanics, Model City Board, Highway Code and Road Signage
- Valid Ugandan Driving License
- Referees
- Gertrude Mulerwa (Former Supervisor)
Procurement Logistician
Medical Teams International
Email: gmulerwa@medicalteams.org
Mobile: +256(0)772515438 | +256(0)752788122
- Morris Nsubuga (Former Supervisor)
Program Manager
Medical Teams International
Email: mnsubuga@medicalteams.org
Mobile: +256(0)782677065
3 Mr. Innocent Asaba
Assistant Transport Officer
Civil Aviation Authority – Entebbe
Email: iasaba@caa.co.ug
Certification: I, the undersigned, certify that to the best of my knowledge and belief, this data correctly describes me, my qualifications, and experience.
Signed,
Collins Akandwanaho